PRIVACY POLICY
AWEN A GOLAU PRODUCTIONS
Last updated: 8 November 2026
1. Introduction
Awen A Golau Productions is an independent production company based in Brecon, Wales.
We respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, store and protect personal information when you visit our website, contact us, complete one of our forms, express an interest in our projects or interact with our services.
We handle personal information in accordance with applicable UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Who We Are
The organisation responsible for handling your personal information is:
AWEN A GOLAU PRODUCTIONS
Location: Brecon, Wales, United Kingdom
Email: Rhys@Awenagolauproductions.co.uk
Website: https://Awenagolauproductions.co.uk
For privacy-related enquiries, please contact us using the email address above.
3. Information We Collect
Depending on how you interact with us, we may collect the following information.
Contact information
Your name.
Your email address.
Your telephone number, if provided.
The contents of messages or enquiries you send to us.
Project and collaboration information
Information you provide when expressing an interest in our productions or events.
Relevant professional or creative experience.
Information about your interests, skills and availability.
Audition or application information, where relevant.
Information about your preferred roles or areas of involvement.
Feedback submitted by performers, cast members or audience members.
Other information you voluntarily provide when contacting us.
Information relating to young participants
Some of our productions and projects may involve individuals under the age of 18. Where necessary for a particular project, we may collect relevant age information and parent or guardian contact details to support communication, safeguarding and project administration.
Website information
Information about how you use our website.
Technical information such as your browser type, device information and IP address.
Cookie and analytics information, where applicable and permitted.
We only aim to collect information that is relevant and necessary for the purposes explained in this policy.
Please do not submit sensitive personal information through general website contact forms or expressions of interest unless specifically requested through an appropriate process.
4. Forms, Applications and Expressions of Interest
AWEN A GOLAU PRODUCTIONS may use online forms to collect information for different projects, productions and events.
These may include:
Expressions of interest for upcoming productions.
Performer and audition applications.
Applications for backstage and technical opportunities.
Applications to work with or collaborate with the company.
General enquiries and contact forms.
Audience and cast feedback forms.
Other project-related questionnaires and applications.
The information requested will depend on the purpose of the individual form.
For example, an expression-of-interest form may request your name, email address, age or course information, preferred involvement and relevant experience.
We use this information to understand who may be interested in a project, communicate with potential participants, organise opportunities and assist with production planning.
Submitting an expression of interest does not guarantee an audition, an offer of a role, selection for a production or participation in an event. It does not create a contractual commitment.
Where a form is hosted through a third-party service, such as Google Forms, the information submitted may be processed and stored through that service. We use such services to collect and manage responses and take reasonable steps to protect the information held.
Where appropriate, additional privacy information will be provided alongside individual forms to explain exactly what information is being collected, why it is needed and how long it will be retained.
5. How We Use Your Information
We may use your personal information to:
Respond to enquiries and messages.
Communicate with performers, writers, creatives, technicians and potential collaborators.
Manage expressions of interest, auditions and applications.
Assess applications and potential involvement in productions.
Organise and administer productions, projects and events.
Contact participants about relevant project developments.
Collect and review audience and performer feedback.
Provide updates where you have requested them or agreed to receive them.
Improve our website and understand how visitors use it.
Maintain appropriate business and administrative records.
Meet legal and regulatory obligations.
We will only use your information for purposes that are relevant to the reason it was collected, or another purpose permitted by applicable data protection law.
We will not automatically add people who complete an expression-of-interest form to unrelated marketing or promotional mailing lists.
6. Our Lawful Bases for Processing
Under UK data protection law, we must have a lawful reason for using personal information.
Depending on the circumstances and the purpose of the processing, we may rely on:
Legitimate interests
We may use personal information where it is necessary for our legitimate business interests, such as responding to enquiries, administering production opportunities and managing professional relationships, provided those interests are not overridden by the individual's rights and interests.
Consent
Where required, we will ask for your consent before using personal information for particular purposes, such as certain marketing communications, optional uses of personal information or non-essential cookies.
You can withdraw your consent at any time.
Contractual necessity
We may process personal information where it is necessary to take steps at your request before entering into a contract, or to fulfil a contract with you.
Legal obligation
We may process personal information where necessary to comply with legal or regulatory requirements.
The appropriate lawful basis will depend on the specific activity. We will provide relevant privacy information when collecting personal information through individual forms and applications.
7. Sharing Your Information
We do not sell your personal information.
We may share relevant information with trusted third parties where necessary to operate our business and website. These may include:
Website hosting and website management providers.
Online form and data collection providers.
Email and communication service providers.
Website analytics providers, where applicable.
Production partners and collaborators where sharing information is necessary for an agreed project or activity.
Professional advisers or authorities where legally required.
Where third parties process personal information on our behalf, we take appropriate steps to ensure that it is handled securely and in accordance with applicable data protection requirements.
We only share information that is relevant and necessary for the intended purpose.
We do not make applicants' or performers' contact details publicly available or share them with other participants without an appropriate reason.
8. International Data Transfers
Some of the services we use to operate our website, collect form responses or communicate with visitors may process information outside the United Kingdom.
Where personal information is transferred internationally, we will take appropriate steps to ensure that the transfer is protected in accordance with applicable data protection legislation.
Further information about relevant safeguards can be requested by contacting us.
9. How Long We Keep Your Information
We only retain personal information for as long as it is reasonably necessary for the purposes for which it was collected, unless a longer retention period is required by law.
For example:
General enquiries may be retained for as long as necessary to respond and manage any follow-up.
Expressions of interest and unsuccessful applications may be retained for a reasonable period following the relevant project, after which they will be deleted or anonymised unless there is a valid reason to retain them.
Information relating to selected participants may be retained for the duration of the project and for a reasonable period afterwards.
Audience and cast feedback may be retained for project evaluation and development, preferably in anonymised form where possible.
Business and financial records may be retained for the periods required by applicable legal and accounting requirements.
Information used for marketing will be retained until you withdraw your consent or object, as applicable.
When information is no longer required, we will securely delete it or anonymise it where appropriate.
10. Cookies and Website Analytics
Our website may use cookies and similar technologies to ensure the website functions correctly, understand how visitors use the website and improve the browsing experience.
Some cookies are essential for the operation and security of the website. Other cookies, such as certain analytics or marketing cookies, may require your consent.
You can manage your cookie preferences through the cookie settings available on our website, where provided.
For further information about cookies, please refer to our Cookie Policy.
11. Keeping Your Information Secure
We take reasonable technical and organisational measures to protect personal information against accidental loss, unauthorised access, alteration or disclosure.
Access to personal information is limited to those who need it for legitimate business purposes.
We take particular care when handling information relating to performers, applicants and young participants.
However, no method of transmitting or storing information electronically can be guaranteed to be completely secure.
12. Your Data Protection Rights
Under applicable data protection law, you may have the right to:
Access: Request a copy of the personal information we hold about you.
Rectification: Ask us to correct inaccurate or incomplete information.
Erasure: Request that we delete your personal information in certain circumstances.
Restriction: Ask us to restrict how we use your information in certain circumstances.
Objection: Object to certain types of processing, including processing based on legitimate interests.
Data portability: Request a copy of certain information in a commonly used electronic format.
Withdraw consent: Withdraw consent where we rely on consent to process your information.
These rights are subject to certain conditions and exceptions under data protection law.
To exercise your rights, please contact us at:
Rhys@Awenagolauproductions.co.uk
We may need to verify your identity before responding to your request.
13. Third-Party Websites and Services
Our website and forms may contain links to or be hosted through external websites and services, including social media platforms and online form providers.
These services operate independently and may have their own privacy policies and practices.
We are not responsible for the privacy practices or content of external websites. We encourage visitors to review their privacy policies before providing personal information.
14. Children's Privacy and Young Participants
We recognise that some of our productions, projects and events may involve young performers or other individuals under the age of 18.
Where we collect personal information from children or young people, we will take appropriate steps to handle that information responsibly and in accordance with applicable data protection and safeguarding requirements.
We will collect only information that is relevant and necessary for the particular activity.
Where appropriate, we may involve a parent or guardian in communications, applications, consent arrangements and the management of information relating to young participants.
Any photographs, videos or recordings of identifiable participants will be handled separately and in accordance with the relevant permissions and requirements.
15. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our business, website, services or legal obligations.
Any updates will be published on this page, together with a revised "Last updated" date.
We encourage visitors to review this page periodically.
16. Contact and Complaints
If you have any questions about this Privacy Policy or how we handle your personal information, please contact:
AWEN A GOLAU PRODUCTIONS
Email: Rhys@Awenagolauproductions.co.uk
Location: Brecon, Wales, United Kingdom.
You also have the right to raise a concern with the UK's Information Commissioner's Office (ICO).
Website: https://ico.org.uk/
AWEN A GOLAU PRODUCTIONS
Creating experiences. Bringing stories to light.